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Month: December 2020

What is Non-Availability of Birth Certificate & How to Apply
What is Non-Availability of Birth Certificate & How to Apply?

What is Non-Availability of Birth Certificate & How to Apply?

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Also called NABC, the non-availability of birth certificate is an alternative document used as a birth proof in case you have lost the original one or yours is an unregistered birth in India.

Being a legal document, the municipal corporation, surpanch of gram panchayat or para-medical doctors or staff can issue the birth certificate. If yours is registered and the proof is physically damaged, you can apply for it from the civil body called the municipal corporation. Its registrar will issue non-availability of birth certificate (NABC), provided that you have some other proofs of your birth. In village, the para-medical staff or surpanch issues it.

What if yours is unregistered birth?

The unregistered birth has a specific condition to get registered. The applicant has to request to the SDM or any other A-gazette officer in India to write a sworn statement, stating his/her name, address and then, attest it with the stamp and signature.

Then, a request is raised to the registrar of the Municipal Corporation to issue the NABC. This governing agency should be located where the birth took place.

Circumstantial documents needed

  • For birth taken place in hospital:

If the applicant was born in any hospital or nursing home, the zonal MC office is the competent person to raise a request with.

  • For birth taken place in vehicle:

If the applicant was born in the moving vehicle, the place where the delivery took place would be the place where the request should be raised with the Municipal Corporation of the area.

  • For birth take place at home:

The vaccination centre near where the applicant’s home is the ideal place to apply for this certificate.

  • For birth take place in jail:

If your birth place is a specific jail, the jailer or incharge of the jail would issue the proof to show to the Municipal Corporation.

How to apply?

  • Directly from the Municipal Corporation
  1. For this, you need to directly visit the respective district or place of the birth. Consider the aforementioned conditions if you have any kind of confusion in where to get it from.
  2. Place a request with the Health Officer or Registrar at the registration office. The registrar may provide an application form to fill up.
  3. Alternatively, he/she may be issued an affidavit on the letterhead of the gazette officer. Consider the aforementioned information about the grade of the officer.

What does the affidavit look like?

The affidavit should be drafted on the stamp paper, which is worth INR 20 or more.

  • Make sure that it has been drafted in front of the gazette officer or the magistrate.
  • It reads the name of the beneficiary as an affiant.
  • It should also read the name of parents or relative, whosoever is referred as an evidence of the birth.
  • Make sure that the location of the birth should be rightly mentioned.
  • The format of the date should look like this- MM/DD/YYYY.
  • At the end, the signing authority will mark its stamp while mentioning the designation.

Checklist of other supporting documents
These are grouped under two categories:

  • Primary-damaged copy of the birth if yours is the case of damaged birth certificate
  • Secondary- this is the case of unregistered birth. For this, you need to enclose the unique affidavit of the affiant issued by the sub-divisional magistrate or magistrate, affidavit of parents or witnesses and address proofs, adhaar cars, driving licence or voter id, and adoption paper if the applicant is stepped.

Besides, the letters issued by the particular incharge, as mentioned above would also be needed. So, always check the list of all supporting documents before visiting the authority.

What is transcript of record
What is Transcript of Records?

What is Transcript of Records?

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Are you preparing for a study experience abroad?

It involves an extensive paperwork process, which requires the transcript of records. You should know about those important documents beforehand.

Also known as academic records, the transcripts are closely integrated with the learning agreement plan. That plan specifies the opted-in courses, research and training or teaching activities.

This agreement is valid when it is attested and approved by both, your home university and the host -college or institution. If there is any change in the agreement, it should be agreed upon by all-the two colleges and yourself.

In essence, the learning agreement and the transcript of records consist of the academic recognition of your studies and the earned credits under the study program.

Transcript of Records (ToR)

It refers to a document that you need to present as a part of the application process at the future host university from abroad. In case of undergoing an exchange programme, you would require another official transcript at the end of the study session.

Checklist of documents for ToR

It is a composition of all courses that you have opted in and the credits you gained.

Usually, it carries all these docs:

  • The course code (basically the code the host university gives to a specific academic course)
  • The title of the opted-in courses at your host university
  • The duration of the course (like one semester or two)
  • The grade/score (your exam mark)
  • The ECTS credits you have gained by passing the exam

Probably, your home university may not use the ECTS system. In that case, you need to explain the credits and grading system. Even, you can spotlight it over the internet while describing the grading scale at the institution when you apply for transcript services. The description should explain the highest and lowest grades.

In India, each university has its own set of rules. It’s compulsory to go through them beforehand and then, apply for the ToR. Here, you have a right to get it when your result is awaited for the final year or semester.

Why is it needed?

As the host college or institution needs to know about the list of exams you have passed during the exchange program or an academic year, you would fill it in the form.

Although every university follows different rules, yet you can hire an outsourcer to get the true copy of the transcript. If you intend, you can directly call the principal or dean to get your marksheet and degree attested from.

As soon as you get it, deliver it to your home and international institution/ university together. The foreign university may verify its authenticity also.

What if the ToR is not there and the time to leave has come?

It’s a critical situation. With the end of an academic year, there appears a massive rush in getting the transcript. So, delay may happen, as the number of applicants to get it is more.

Consider the best alternative that has been mentioned above. An outsourcer can help you in battling this situation. Besides, you can request your principal of the university to send the transcript directly right after the results to the international school or university where you are likely to go for further studies.

Generally, three hard copies of the transcript together with original degree and marksheet/ score card are required.

What to look for in it?

Double check if all required fields are filled, especially these:

  • Date
  • Signature of the administration officer
  • Stamp of the Institution

Keep into account that the transcript can be rejected if it is incomplete. It must read the aforesaid details, as the universities need them for the reference.

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