birth certificate Archives

What Are the New Rules for Applying for a Birth Certificate?

February 15, 2024 Manoj Sodhani Comments 0 Comment

A birth certificate is an important legal document that can prove your citizenship and residency. It reveals everything related to your parents, address, and contact details, together with the date of birth. Under the Birth and Death Registration Act, 1969, it is compulsory to register a birth. Section 23(1)(B) also states that serving any false information is an offense and, hence, can be penalized.

It’s well known that the registrar of the municipal corporation in your region will be responsible for issuing it. Simply put, he holds the official right to issue a birth certificate. But he cannot inquire about the birth. Though he would register, he cannot set up any inquiry into the birth matter on the basis of mere suspicion. The inquiry will certainly take time, and the registration will be delayed. In that case, Section 23(2) allows the court to penalize the registrar for ignoring or refusing to register a birth or death without any concrete reason. Mere suspicion can be the obvious cause of not issuing the certificate timely, as per a report. It cannot request DNA tests from parents or children on the basis of suspicion.

Besides, the process of its application would be simple if you wanted to apply online. For sure, you have to determine the issuing authority in your locality. Here are some general steps that one can follow if they are in India and apply for birth proof online.

Steps or Process of an Online Application

You can follow the following steps to experience no hassles and smooth processing:

Step 1: Determine the authority

This is a crucial step because cities and villages have different authorities to issue this document. So, you have to discover it. However, an online facility is also available. You can just input your state or village and check if there is an official website. In metropolitan cities like Delhi, you can easily find the Delhi Municipal Corporation website like this: https://delhi.cantt.gov.in/?page_id=5243. Certainly, you have to register with your mobile number on the website at first. And then, you can explore the website and download a form for birth registration. NRIs can follow the same step by accessing the website of the Indian Embassy in a specific country.

Step 2: Gather Required Information

The next step is to discover the information regarding what to download, the guidelines to fill out the application form, and gather all the necessary details regarding verification and documentation. You must follow the guidelines before typically filling out the form.

The full name of the child
Date and place of birth
Parent(s)’ full names
Parent(s)’ identification numbers (Aadhar number, PAN card, voter ID card, passport, ration card with photo, driving license, any government-recognized document)
Any other relevant documents, such as marriage certificates or proof of identity, may be asked to be attached.

You have to collect these details and streamline the application process, which must not be flawed. Fill in the correct details and also enclose proof of the child’s birth, like hospital documents. If the birth took place at home, the witness’ documents would be required to be verified. His or her testimony will be valuable at that time. If you’re ready with these details, nothing will cause any delay in receiving them.

Step 3: Visit the Official Website

Now, visit the official website. Sign in using your contact details and password.

Step 4: Locate the Online Application Section

Once you have successfully signed in, locate the menu or section where the birth certificate format is available to download. It can be titled ‘Apply for a Birth Certificate’ or ‘download birth certificate form’. Thoroughly explore and find these options on the website.

Step 5: Provide Details in Online Application Form

Once discovered, access the online birth registration application form. Now that you have the form, fill it out with the requisite details. Again, you should take into account that erroneous details will be input if you carelessly fill it out. Double-check the filled form once it is filled.

Step 6: Upload Supporting Documents

Considering that authentication is a must, you have to upload the supporting documents along with the application form. You can check step 2 and enclose the scanned copies of your identification documents and hospital documents as proof of your birth. Ensure that all documents are clear and legible. The blurred copies may cause rejection because the registrar won’t be able to read and authenticate clearly.

Step 7: Review and Submit Your Application

Now that you have completed the form, take a moment to review the details you have input. Check their accuracy. No field or column should be left unfilled. Afterwards, you can upload and submit it online.

Step 8: Pay the Required Application Charges (if applicable).

This is not a free service. You have to pay the service charges. However, the charges will be minimal because it’s a government service. For example, the MCD portal shows INR 2 for it if it is applied within 21 days and INR 5 if it is applied within a year. Likewise, every state or union territory has its own service charge. You can check the website and read the guidelines thoroughly.

Step 9: Wait for Processing

Upon submission of your application, you should wait for the authority to send you a message regarding successful verification on the registered mobile phone or email ID. This processing can take a week to a month, depending on the volume of applications.

Step 10: Receive Your Birth Certificate

As soon as your application is approved, you will receive a notification on your email and mobile phone. Then, you can download a digital copy and save it.

There may be certain obstacles that can consume a lot of time, and you may not have adequate information. This is where Services2NRI comes in. We can help you apply for it without facing any problems. For end-to-end assistance, contact us.

Conclusion

The registration of a birth is marked under the Birth and Death Registration Act, 1969. Recently, the court has updated that the registrar won’t cause any delay in registering and issuing a birth certificate under the pretext of suspicion of birth. Rest assured, one can follow the necessary steps to apply for the birth certificate while following the suggested guidelines.

How Can I Get My Birth Certificate Online in India?

October 5, 2023 Manoj Sodhani Comments 5 comments

Are you waiting for the help to get your birth certificate?

Is your passport or visa rejected due to no birth certificate?

Are you 1986 or 1989 born who don’t have birth proof?

Don’t you have the idea how to apply for birth certificate?

Many non-residents relate with these aforementioned questions, especially when they are likely to apply for the change of status or emigration (maybe, of their relatives or family members). This blog will answer to all queries related to online birth certificate application in India from anywhere.

So, let’s get started with an introduction to a birth certificate.

Birth Certificate: An Introduction

Birth certificate is a legally documented proof as per the Birth & Death Registration Act 1969 of India, which a government issues in the name of the applicant or the ward of the applicant. This registered proof states the name, date, place of birth, parents’ names, and registration details of that individual. With this certificate, one can easily claim citizenship and access to various rights and beneficial government schemes.

What if you fail to obtain it within 21 days of birth of a baby?

Certainly, the unregistered birth of an individual won’t let him/her to claim government facilities, such as PAN Card, Aadhaar Card, Voter ID Card, bank account, etc. With no such proof in hand, the person can never go abroad because he or she won’t be able to produce the birth proof. So, the visa and passport application would be rejected.

So, do you have unregistered birth and thinking what to do?

First, you need to find out who creates birth records in your region. Non-residents can request Indian embassy to discover the procedure.

Who does register a birth in India?

India is divided into two parts: Urban and Rural India.

In Urban Areas: The Registration of Birth & Deaths Act, 1969 mandates birth registration. The union government has authorized Municipal Corporations as a competent authority to record every birth’s details in the region. Specifically, it is the registrar or sub-registrar in that Municipal Corporation that addresses this concern. Even if NRIs raise such request, this authority does verification in the backend. And, Indian embassy acts as a mediator, which forwards their request to it.
In Rural Areas: This is basically concerned with the village locations where Gram Panchayat and the para-medical staff registers it.

How to apply in-person if you have lost it and want to reapply?

This process will help those who are ready to stand in long queues for hours and face hassles. You should take off from routine work to transit from one office to another.

Remember, the municipal corporation keeps a record for 15 years in its files. A person can visit there and apply for it online by filling the form called a NABC or non-availability of birth certificate. Submitting this form will help you to obtain your Indian certificate of birth.

To get rid of these problems, download the form online and apply for the certificate.

What if one cannot reach out to his/her place of origin in India to apply for this proof?

At present, online application is in the process. It means that being physically here for birth proof application is not necessary. All thanks to digital India campaign!

These days, anyone can explore the national portal for birth registration or the municipal corporate website on the phone; access its declaration form PDF; fill in necessary details; attach supporting documents, and it’s done.

In the nutshell, these steps will make your application procedure way easier.

Step-By-Step Guide to Apply for a Birth Certificate

Step 1. Visit the official national Indian government portal, which is http://crsorgi.gov.in/web/index.php/auth/login, for online birth proof. Or, you can access this website if you are an NRI: go to https://www.mea.gov.in/passport-services.htm and apply for passport online because the passport will help in registering the birth.

Step 2. From there, visit the PSK website (https://portal2.passportindia.gov.in/AppOnlineProject/welcomeLink#) and apply for the passport, enclosing all necessary documents (as mentioned in the list).

Step 3. Schedule an appointment for the verification of your application.

Step 4. Non-resident parents can apply for the document within 21 days of the birth occurred. Here is the link of the PDF of the birth registration form – https://crsorgi.gov.in/web/uploads/download/all_forms_CRS_2019_new.pdf.

*Read the instructions carefully before filling the blanks in the form.

Step 5. The service is chargeable. So, you may ask the authority about how much to pay. However, the fee is minimal. You can pay online for a digital date of birth proof. But, delay may add more amount as penalty for late registration.

Step 6. This step is concerned with the attestation and the checklist of the documents.

First and foremost, the registrar or sub-registrar will legalize it with his/her signature and stamp. The officer will examine and verify the enclosed (supporting) documents.

Here is the checklist of those supporting documents:

Attested photocopies of address proof
Attested photocopies of parent’s proof
Attested photocopies of school certificate
Affidavit or self-made declaration of the parents
Address proof
Parents’ identity proof
School certificate proof

How long will it take to process?

The application will be verified, and the document will be delivered within a month. This is for NRIs and those who physically visit the office, it won’t be longer than a day to get it.

Online application will be processed within 15 or 30 working days. This duration can be up to 60 days if the application carries wrong details. The application can be rejected, and the applicant has to follow the entire procedure from the scratch. In short, a digital birth proof can be obtained within 60 days.

Conclusion

Online application for the Indian birth certificate requires residents and non-residents to follow certain steps, which start with accessing the national portal. Thereafter, fill the form and enclose identification documents, address, and birth proofs. The verification will lead to its delivery within a fortnight. NRIs have to apply for the passport as they need a proof to obtain it, which this document fulfills.

How to Get a Birth Certificate in India if not Registered?

March 15, 2022 Manoj Sodhani Comments 0 Comment

If your birth is not registered, it’s the case of unregistered birth. There are hundreds of NRIs and citizens are in the need of birth proof. This is called a birth certificate.

However, parents should get their child’s birth registered within 21 days of the birth. This service is absolutely free during that span. After that, you have to pay a late fee.

In addition, there are conditions like a flood, natural disaster, drowning, or thievery that can make you lose this proof. In this case, also, the bearer won’t have any proof. This would be considered as an unregistered birth by the Municipal Corporation or SDM office. These are two different cases but are treated as unregistered birth.

How to Get a Birth Certificate in India if Not Registered

Here is how one can get a birth certificate.

For those who have not registered ever:
- The person has to visit the nearby municipal corporation (MC), or SDM office.
- Apply for the certificate with the registrar of the MC.
- Show the supporting documents of the birth, as proof.
- Pay the late fee and get a receipt.
- Get it after a week or the day when it is told.
For those who have registered, but lost the proof:
- Visit the MC office or SDM office.
- Get a Non-Availability of Birth Certificate (NABC).
- Fill it up with the correct and valid date, name, and parent’s details.
- Pay the fee.
- This procedure will end up in routing instruction to the MC. The registrar raises a request for finding the old proof. If it’s there, he would find and hand over a copy of the original. It will be original birth proof.
- Else, the applicant has to apply for an affidavit from the A-gazette officer, stating the accurate date of birth, parents’ details, and address. Then, get it attested from the SDM. It will be treated as proof of having no birth proof. The MC will issue a new one upon verifying it.

Checklist of Supporting Documents

These are must-haves for withdrawing your certificate. Here is the checklist of all papers that you must carry along with:

Hospital records/papers having the name of parents and the child, signed by the doctor
School records, as in a School Leaving Certificate, Mark Sheet, Matriculation Certificate, Degree Certificate or 10th/12th Class Certificate
A letter from the School’s head stating the name of the applicant, DoB and place together with the parent’s name on that the letterhead of the principal
State of Federal Census records, like ration card
A church record that bears its seal at the time when Baptism occurred, stating the name, parent’s name, place, and DoB
An adoption decree at the time of adoption
Voter ID Card
PAN Card
Passport (Expired or Current)
Aadhaar Card
Driver Licence

In the second (B) case, the affidavit & form-10 for NABC are also inclusive. It should be drafted by either of the parents or close relatives. This should not be drafted by the applicant himself.

This is a sworn statement, which reads the following details:

Full Name of the Affiant
Address of the Affiant
Date & Place of Birth of the Beneficiary
Relationship with the Beneficiary
A Complete Detail in The Context of Beneficiary’s Birth & Relationship

Upon getting this proof, the NRIs must have to get it registered with the embassy. Some non-residents want to get it officially entered in India’s government record. It is simply because they want their child to be regarded as a citizen of this country.

In their case also, the procedure would be similar. But, they may apply from the embassy.

They have to fill up an application form for placing the request.
Upload the document of the child, as of hospital papers or any other birth proof (as aforesaid in the checklist).
Schedule an appointment with the consul if required.
Then, visit on the scheduled date to verify all documents from there.
Thereafter, the same verification procedure will be carried out the backstage via embassy’s request to MC.

In this case also, the checklist of the documents should be considered. These should have the following valid papers:

Transfer/School leaving/Matriculation certificate from the school last attended or any recognized educational board
PAN Card
E-Aadhaar Card
Voter ID Card
Driving Licence
LIC Policy Bonds
Pension Records

How Can You Go Abroad If You Don’t have Birth Certificate?

November 27, 2020 Manoj Sodhani Comments 0 Comment

If you have a wish somewhere in the deep to go abroad, make sure that you have a birth certificate. It is an important document that can settle down most of the challenges in immigration documentation. Needless to say, you have to show it to the passport authority, UIDAI for aadhaar card and income tax authority for PAN card.

So! How can you get through government procedures with having a birth proof?

Non-Availability of Birth Certificate As Birth Proof

A non-availability of birth certificate (NABC) can resolve this matter. You can have it from Municipal Corporation, which is a civil body to look into this matter. However, its registrar has many other jobs to carry out, such as registration of birth and death, issuing marriage certificate and many more functions.

The NABC is an easy method to get unregistered birth registered in India. This registration should be done within 21 days of the birth. But, some reasons intercept and parents won’t be able to get it done. Keeping this fact into account, the government offers an opportunity to apply for it.

Authorities to Contact for NABC

Under Section 17 of the Registration of Birth and Death Act, 1969, there is a provision to check if or not the registration has been done. A few cases come into limelight for the birth proof being damaged or lost or burnt. In these cases, the applicant can visit these authorities:

Municipal Corporation in Metropolitans

The municipal corporation is set up in every urban area or district for issuing birth and residential proofs. Those NRIs who are born in India, they can provide attorney to their relatives here for getting it.

Para-Medical Staff in Rural Areas

This facility is available for people living in villages. Besides, they can visit Tehsildar at the Taluka level or Gram Panchayat to have it without any hassle.

Indian Embassy for NRIs

Those who are born before 1969, they can get their NABC from Indian Embassy or consulate. It’s a privilege for NRIs to get it easily from there.

Conditions To Apply for NABC

The following conditions are restricted to Delhi. These can have some more additions in the rule-book of some other states.

The person must be a citizen of India or an NRI, carrying proofs about their citizenship.
The person should not have any government issued birth certificate in India.
Parents or relatives can apply for it after one+ year upon the birth of the child. Simply put, there should have a gap of at least one year between birth registration and NABC application.

Checklist of Documents

Like conditions, there are some documents that you should have for supporting your application. These are:

Affidavit
Passport
PAN Card
Ration Card
Aadhaar Card
Voter ID Card
Recognized board certificate
Nursing home/Hospital Report/Vaccination card
Certificate from School signed by Principal on School’s Letter Head
Letter issued by the ‘Jail Incharge’, if he/she was born in the jail.
Letter issued by the head of the Dharmashala/ Boarding house, if he/she took birth in these
Letter issued by the vehicle incharge, if born in the vehicle
Letter issued by the headman of the village/incharge of the local police station, if born in these places
Letter issued by the authorized medical officer of the hospital/ nursing home/maternity ward
Church record where took baptism within two months of birth
Adoption decree, if it is the case of an adopted child & other legal records of judicial proceedings
Statement of two witnesses that can be mother and father, relative, friend, neighbor or sibling

Procedure To Get:

As aforementioned, the applicant should visit the competent authority, be it in the city, village or abroad. Fill the form and enclose the foretold support documents. If you have any confusion, visit the information center to know clearly. Pay fee against services. This is how you can have it for passport and visa to go abroad.

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Is Birth Certificate The Only Acceptable Proof for NRC In India?

February 13, 2020 Manoj Sodhani Comments 0 Comment

The acceptance of a National Register of Citizens or NRC bill has created mayhem in India. The activities of vandalism are taking now and then afterwards. The environment is radically chaotic. However, these are some serious issues that you cannot take with blindfolded eyes.

But, this article is basically about the only proof that is acceptable for NRC. It is the birth certificate. The Modi-led government has announced that the birth certificate could be the only boat to sail across the NRC challenge.

IndiaSpend analysis shows that any document related to the date and place of birth is a concrete evidence of citizenship for the National Register of Citizens. The National Family Health Survey (NFHS-4) states that the birth of only three out of five children under the age of five had been registered in 2015-16. This statistics is much improved (i.e. 62.3%) if is compared with these registrations in 2005-06, i.e. 26.9%.

No birth registration was a sort of likelihood before 2005, which has become a norm today to prove your legal identity as a citizen of India. The aforementioned analysis also disclosed that the downtrodden families, especially for scheduled castes and tribes, are more likely to not have it.

More Alternatives to Prove Citizenship:

However, it is contradictory. But, what the Union Home Minister Amit Shah has said sounds different than that of what the Assam government has announced. The latter state government has declaimed any proof of date and place of birth in relation to the NRC is acceptable. The checklist includes-voter cards, passport, Aadhaar card, licences, insurance papers, school leaving certificates and document related to home and land.

On the flip side, the Union Home Minister in an interview on December 20, 2019 had a different saying, which apparently rejected Aadhaar, voter card and passport as a first proof of citizenship. Besides, the parents need not submit any documentation compulsorily.

A reputed human rights lawyer of Guwahati, Assam clarifies that the birth certificate is found one of the most popular linkage document. That’s why it is admissible as per the NRC for children. It is simply because it is the only document of minors that can be linked with parents’ document.

Unregistered births and deaths are a challenge

As of now, the government infrastructure is not conducive to launch NRC, according to Shamika Ravi (director of research at Brookings India) and Mudit Kapoor (an associate professor of economics at the Indian Statistical Institute, ISI, in The Indian Express). If considered the case of Assam, children below 18 do not have voter cards. If they have not been appeared in the Class 10 or 12 board exams, the only document to resort to is the birth certificate. Unfortunately, nearly 40 lakh people did not provide this proof. So, they were left out.

Moreover, the UNICEF has reported in 2019 that India is one of the countries wherein half of the world’s 166 million children live. Nearly 24 million children under 5 did not register their birth. On one side, the registration of Births and Death Act, 1969 mandates registry of every birth and death within 21 days. On the other side, its system named only 84.9% of all births and 79.6% of all deaths in 2017 in the register.

Amidst all these provisions and happenings, the unregistered birth could be legally registered. However, the register could be a census of the Indian Statistical Institute (ISI).

Reasons for unregistered birth

The count of birth registration has been up in 2017, i.e. 84.9%, which was just 76.4% in 2008 as per 2017 Vital Statistics of India based in Civil Registration System report. This rate was mere 56.2% in 2000. The states that topped the rank in the least registries are Uttar Pradesh (61.5%), Bihar (73.7%), Madhya Pradesh (74.6%) and Jammu & Kashmir (78.8%).

The so called reasons were inadequate staff, software glitches and network issues. The true reasons behind this flaw were the unaffordable infrastructure and poverty, which hampers the traveling to the nearest registration centre. Besides, there was no immediate demand pertaining to birth certificate for any social services of the government.

The poverty is another major cause of these unregistered births. The urban areas have 77% of all children who have their birth proofs, whereas only 56.4% of the children in rural areas have it. If you weigh the percentage of the richest wealth group with the poorest wealth group, the difference can make you dumbstruck. It is (82.3%-40.7%) 41.6%, as per NFHS-4.

Caste system and uneducated mother are a few more reasons of this happening.

In the nutshell, the new constitution has alarmed every Indian to register their child’s birth, although they live in India or in abroad. This is why the demand for this certificate is skyrocketing out of the blues.

How to Apply for Changing Name in Birth Certificate in India?

May 30, 2019 Manoj Sodhani Comments 0 Comment

New parents often mistakenly pen down their child’s name on the birth certificate. Most of them do not know that this practice is prohibited. When they go about claiming a government benefit or scheme, the government agencies reject their request. This is why the competent authority discourages this practice of the parents or any other relatives.

There is another scenario, wherein a typo error in the name of the child exists in the birth certificate. And the parents, being inattentive, keep it for a decade or more. But, a small error can lead to rejections in claiming many benefiting schemes and services. For example- your application for a passport can be disqualified.

There is good news for you if your child is above 18. You can place a request for rectifying the error.

So! What should you do?

It is a high time when you require the assistance of an expert advocate or outsourcer. However, you can fill the non-availability certificate for birth. Most probably, you have to repeat the birth certificate application process from the scratch. This is how you can apply for correcting the error in the birth certificate of your child. Here are a few tips to get it rectified:

Steps to apply for changing name in your birth certificate in India:

It’s worth mentioning that the authority of issuing a birth certificate is in the hands of the Municipal Corporation in the cities and Sarpanch in villages. Besides, the paramedical staff also issues a birth certificate.

Apply to Municipal Corporation: Since you need to apply for rectifying the name, you should visit the Municipal Corporation in your area. There,

Write a letter, mentioning the details in your old birth certificate.
Underscore the new details to replace with the old one.
Do write a brief note on why you require that change.

Enclose supporting documents: Your application should enclose some valid proofs to support it. Such documents are called supporting documents. Here is a checklist of those documents:

A notarized affidavit (in case you want the name to be changed)
Deed changing surname (if you want to change the parent’s name)
Hospital discharge certificates (if you want to change the date of birth)
What can you do if your application for changing name is rejected?

Once you submit the application with supporting documents, the registrar will verify. He may or may not approve your request. However, the submission of all valid documents leads to approval. If, due to any reason, your request is disapproved, you can file a petition called “Writ of Mandamus” in the High Court. This petition is filed to seek the reason of rejection by the Registrar.

Publish an ad: If you receive the approval, visit the local newspaper office.

Fill the form of an ad about changing the name.
Pay for publishing a small advertisement under the “public notice”.
Keep three copies of that advertisement with you.

Publish in the official Gazette: This step is a step to legalise your name. So, you have to publish it in the Government Gazette (Official Gazette, Official Journal, Official Newspaper, Official Monitor or Official Bulletin). It is a periodical publication that has been legalized to air public and legal notices. You can approach the State Gazette Office with:

Three photocopies of the change of name application along with supporting documents
Copy of the affidavit
Copy of the newspaper advertisement
Demand draft to pay the requisite fee
Attested passport sized photograph of the applicant
The content to be published in the official gazette

These documents should be self-attested and have the sign of one witness.

Processing Time: As far as the processing time is concerned, you have to wait for two months at least, from the date of application to get it published. Once it is published, pick up the copies of the published Gazette.

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